For agencies
You grew past the point where you can hold it in your head.
Under ten people, nobody is the operations manager — which means it is you, in the evenings. IniDeck takes the coordination layer so the studio can take on more work without adding overhead.
The part nobody warned you about
Three things that cost more than they look like they do.
You became the traffic controller
Every question routes through you because only you know what was promised to whom. The studio cannot grow past your attention, and your attention is already spent.
Contractor billing arrives as a surprise
Three freelancers invoice at the end of the month, in three formats, for work across five clients. Reconciling what is billable and what was absorbed takes a day you did not plan for.
Retainers that quietly run at a loss
The scope crept in March and nobody adjusted the fee. You find out at the end of the quarter, when the margin has already gone.
What it actually does for you
One thread per client, visible to the team
Emails, calls and messages attach to the client rather than to whoever happened to receive them. Handover stops requiring a meeting.
Onboard a new client without a checklist
Agreement, folders, billing profile and the client's own portal are prepared the moment the work is won.
Contractor costs against the right job
Subcontractor invoices land against the client and project they belong to, so what you bill and what you pay finally sit in the same view.
Retainers billed on time, every month
Recurring invoices go out without anyone remembering, and overruns surface while you can still do something about them.
What it replaces
A five-person studio typically runs $200–$400 a month here, plus the day a month someone spends reconciling it.
- A project tool used mostly as a to-do list
- An invoicing subscription per seat
- A shared inbox nobody owns
- A spreadsheet reconciling contractors
- An automation tool joining three of the above
You don't have to drop any of it on day one. Connect what you already run and keep it. Most people let subscriptions lapse gradually, as they notice they have stopped opening them.
Why you can trust it with an invoice
The AI never touches your money.
It works out what you want. Then it hands a fixed set of instructions to separate software that can't improvise, can't guess and can't invent a number. That separation is the whole design.
It asks before anything it can't undo
Sending an invoice, replying to a client, changing a price. You approve, it acts.
Your data never trains public AI models
Client names and figures are stripped out before anything leaves your workspace.
Every action is written down
A permanent record of what was done, when, and exactly what you approved.
Questions people in your trade ask
Can the team have their own access?
Yes, with different permissions. Contractors can see only the jobs they are on; you see everything.
Does each client stay separate?
Yes. Client records, documents and conversations are kept apart, and the client portal only ever shows that client their own material.
We are more than ten people. Is this for us?
Probably not yet, and we would rather say so. IniDeck is built for teams under ten without a dedicated operations person. Above that you likely need something with procurement and role hierarchies.
Can it work with the tools we already run?
Yes. Connect your accounting, calendar and storage and keep them. Anything you do not already run is built in, so there is less to connect than you think.
What happens to our existing client history?
You can bring records across, and new activity builds on them. You are not starting from an empty database.
Stop doing the admin.
About ten minutes to set up. It starts working the same day.